A fast way to format a form or report is with the AutoFormat button, available in Design view. When you click this button on the Form Design toolbar, you can select and preview a variety of layouts and styles. After you make your selections, Access formats the entire report or form consistently for you. After using AutoFormat, you can always make additional changes to the formatting using buttons on the Formatting (Form/Report) toolbar. If you don't see the header and footer sections, you can display them to add controls. When you select a control, sizing handles appear around the control, which you can drag to size it. You can also drag inside a selected control to move it to a new location.
Format a Form or Report with AutoFormat
- Display the report or form you want to format in Design view.
- Click the AutoFormat button on the Report Or Form Design toolbar.
- Click the style option you want.
- To apply attributes (Font, Color, or Border), click Options, and then select or clear the options you want to apply with AutoFormat.
- Click OK.
Format a Form or Report Using Formatting Tools
- Display the report or form you want to format in Design view.
- Select the item you want to format.
- Use formatting buttons on the Formatting (Form/Report) toolbar to apply the following:
- Text style, color, and alignment.
- Box fill and line/border color, line/border width, and special effects, such as shadowed, etched, and raised.
Show and Hide Headers and Footers
- Display the form in Design view, and then display the Toolbox.
- Click the View menu.
- Click the Header/Footer you want to show or hide:
- Page Header/Footer displays a header and footer for each page.
- Form Header/Footer displays a header and footer for the form.
Did You Know?
Access inherits the theme from Windows XP. If the operating system is Windows XP SP1 or later, and you have chosen a theme other than Windows Classic, Access inherits the theme (color scheme, fonts, lines, etc.). Most of the views, controls, and dialog boxes will match the Windows theme.
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